Anatomy of an entry

An entry is the editor’s unit of work: one detected piece of PII and what it should become. Each row shows everything about it in a compact line. Here’s every part.

Take a real row from a Spanish medical record:

[●]  [NAME]  Marcos Patel        ×4 occurrences   [✎] [🗑]
              → David Romero Gil

The switch

On the far left. On means the replacement is applied; off means the original value is left untouched in the output, and the row dims to show it’s inactive.

Turning a switch off is how you say “the model was right that this is a name, but I want to keep it.” A public official’s name in a press release, your own company in a letter you’re sending out — switch off, and it survives into the safe copy unchanged. Disabled entries stay in the list (and in any template you save), they just don’t fire.

The type tag

The purple tag — NAME, EMAIL, ID, DOB, ADDRESS, PHONE, ORG, DATE, and so on. It’s how the model classified the value, and it drives synthetic generation: a NAME gets a fake name, an IBAN gets a fake IBAN of the right shape. The full list is the PII type catalog. You can change an entry’s type when you edit it.

The original

The exact text found in the document — Marcos Patel. Replacement matches this string literally. If detection grabbed a slightly wrong span (caught a trailing comma, or only half a name), fix the original in the edit dialog.

The replacement

After the arrow — what the original becomes. Its form depends on the method:

Synthesize → a fake value: David Romero Gil
Redact → a fill: ██████████
Label → a token: [NAME_1]
A custom value or JS result you set by hand

A dash (→ —) means there’s no replacement yet — usually a brand-new entry awaiting a value.

The occurrence badge

×4 occurrences means this exact original appears four times in the document. One entry covers all of them — fix it once, and every Marcos Patel on every page becomes David Romero Gil. The count comes from scanning the rendered document, so it reflects what a reader actually sees. Entries that appear once show no badge.

Edit and remove

✎ Edit opens the edit dialog.
🗑 Remove deletes the entry. Different from switching off: a removed entry is gone from the list. (Undoable — see undo & redo.)

Off vs. removed — which do I want?

	Switch off	Remove
Value in output	Kept (original)	Kept (original)
Still in the list	Yes (dimmed)	No
Saved into a template	Yes, as a “keep this” rule	No
Reversible later	Flip the switch	Undo only

Use off when “keep this value” is a decision worth recording. Use remove for noise — a duplicate or a misfire you never want to see again.